Exhibitors/Partners area
Get all the info you need to prepare your participation in the best conditions!
For any information, please contact…
alexandre@world-fira.comTo access all FIRA USA exhibitors & partners services, insert the login and your password.
You are an exhibitor, but you don’t have access and need information?
All the important information you need to know can be found under the login.
Exhibitor Area
Important information
- August 4th = Send your demo form (exhibitors with robots demo only)
- September 1st = Send your communication infos
- September 1st = Send your pitch info (exhibitors with pitch sessions scheduled only)
- September 19th = Order your extra material
- September 26th = send your logistic form + press release
- October 13th = send your pitch material
Opening hours
21st
Tuesday, October 2025
from 9:00 AM to 4:00 PM
22nd
Wednesday, October 2025
from 9:00 AM to 4:00 PM
23rd
Thursday, October 2025
from 9:00 AM to 4:00 PM
Exhibitors access
Access to the exhibitor parking:
YOLO COUNTY FAIR – 1250 E Gum Ave,
Woodland, CA 95776, United States
Access to the exhibitors parking with your nominative badge.
When you arrive, join the exhibitor welcome desk at the John Rogers building to get your expo FIRA pack.
Floor map and booth number
Move-in
INDOOR EXHIBITORS ONLY
Sunday, October 19th: 9.00 am – 3.00 pm
First check-in at the welcome desk (John Rogers Building).
Use the East Gum Entrance to access the Exhibition area 1. This is the only load-in and load-out area for the Main Expo Building.
Setup on that day is only available for indoor exhibitors due to lack of outdoor security. Due to simultaneous events, check-in is strictly during the specified times.
INDOOR & OUTDOOR EXHIBITORS
Monday, October 20th: 8.00 am – 4.00 pm
First check-in at the welcome desk (John Rogers Building).
INDOOR EXHIBITORS – Exhibition Area 1
Use the East Gum Entrance to access the Exhibition area. Please note that this is the only load-in and load-out area for the Main Expo Building.
OUTDOOR EXHIBITORS – Exhibition Area 2
Use the main gate next to the welcome desk (John Rogers Building).
All setups must be completed by 4.00 pm
EXHIBITORS WITH DEMO ONLY
Friday, October 17th: 8.00 am – 4.00 pm
If you are part of the demo zone with a robot, we strongly invite you to arrive on friday.
If your robot is shipped in a crate, you would be responsible to open it yourself and place the robot in the designated area. If you do no wish to take care of that, it can be done by our team at extra cost.
Note : Crates will be stored during the event until dismantling on thursday 23rd.
To better organize your arrival, it must be organized prior to the event : it is mandatory to fill out the logistic form before.
The demo area will be within the grounds this year with security on site starting at 5.00 pm that evening.
Move-out
Move-out begins at 4 pm on Thursday, 23rd and must be completed by 7 pm the same day.
Please ensure that nothing is left behind, as all items need to be removed from the premises.
Kindly arrange for your own shipping before leaving!
Thank you for your cooperation and understanding! We appreciate your efforts in making this event a success.