Exhibitors/Partners area

Get all the info you need to prepare your participation in the best conditions!

For any information, please contact...


Important information

  • To send your communication information and logo on the FIRA USA official materials = September 2nd, 2024
  • To send your logistic information, material orders and team badges requests = September 27th, 2024

Opening hours


Tuesday, October 2024

from 8:00 AM to 6:00 PM


Wednesday, October 2024

from 8:00 AM to 6:00 PM


Thursday, October 2024

from 8:00 AM to 5:00 PM

Exhibitors access

Access to the exhibitors parking with your nominative badge.

When you arrive, join the exhibitor welcome desk at the John Rogers building to get your expo FIRA pack.

Floor map and booth number


Sunday, October 20th: 3:00 PM - 5:30 PM

  • Check-in at the John Rogers Building for exhibitor credentials and booth maps. Only indoor exhibitors may check-in on Sunday due to lack of outdoor security.
  • Use the East Gum Entrance for access. You will be escorted to the South Side of the Main Expo Building for load-in. Please note that this is the only load-in and load-out area for the Main Expo Building.
  • Due to simultaneous events, check-in is strictly during the specified times.

Fairgrounds Map

Indoor and Outdoor Exhibitors:
Monday, October 21st: 8:00 AM - 4:00 PM

  • Check-in at the John Rogers Building. Both indoor and outdoor exhibitors can check in during this time.
  • Use the East Gum Entrance for access. Exhibitors will be escorted to their booths either in the Main Expo Building via the South Side for
  • load-in or to the outdoor robot zone past the RV park in the gated dirt parking area.
    All setups must be completed by 4:00 PM.

Fairgrounds Map

Outdoor Exhibitors Needing Additional Load-In Time:
If you are prt of the demo zones and need additional load-in time, you can arrive on Friday, October 18th between 8:00 AM - 5:00 PM. There will be a fenced area for set up, and security will be on site starting at 5:00 PM that evening.

To coordinate, please email marci@thebuzzpr.net or call (831) 747-7455. Do not just show up; pre-coordinate for Friday if outdoor large robot equipment is required. Due to another event on the fairgrounds, indoor vendor set up cannot begin until Sunday.

Important: If you have a machine or robot for the interior exhibition zone, coordination needs to be arranged with Marci Bracco Cain at marci@thebuzzpr.net. Timing is key, as only a couple of robots can be moved in at a time.


Move-out begins at 4 PM on Thursday, 24 and must be completed by 7 PM the same day. Please ensure that nothing is left behind, as all items need to be removed from the premises. Kindly arrange for your own shipping. Thank you for your cooperation and understanding! We appreciate your efforts in making this event a success.

Link to your registration nominative badges available on this exhibitor/partner area, please connect

Matchmaking services opening in September

Use FIRA USA matchmaking platform to have access to the 2024 attendees lists and to boost your leads Mandatory registration to have access to FIRA USA matchmaking features.